Where to start, and in what order

The handful of things this season is actually about: learn something, ship something, save something. Categories, projects, tasks, habits and books can all point at a goal, so you can see what moved it.

• Measure it as yes or no, a number, a percentage, an amount of money, a duration or a checklist.
• A start, a current and a target value, with milestones and a log of progress.
• A review rhythm from daily to quarterly, with reminders to keep it.
• Goals inside goals, linked to categories and projects.
• A report of what was done for it, month by month.

Start hereWrite down three. Not ten.

The parts of your life: work, home, health, study. Tasks, projects, habits, notes, reminders, goals and books sort into them, which is what lets a report say something.

• Categories inside categories, each with its own colour and icon; drag to reorder.
• Defaults for new tasks: priority, time estimate and reminders.
• Link a category to goals and to a project.
• A report for each one, and your favourites pinned to the dock.
• Archive one, or delete it and move its tasks somewhere else.

Start hereName four or five, and give each a colour you will recognise at a glance.

Work that takes more than one step and has an end. Each project has its own stages, a budget, a deadline and the people working on it.

• Your own stages, with colours and limits, on a board you drag tasks across.
• A budget, with spending added up from the transactions linked to the project.
• Tabs for tasks, notes, meetings and a report: timeline, stages and each person's workload.
• Sub-projects, a category, a goal, start and due dates, links and files.
• Teammates get access from the Team section, with the role you choose.

Start hereMake one for whatever is taking the most of your time right now.

The day-to-day. Everything a task might need, or just a title and Enter when you are in a hurry.

• Eight statuses, six priorities, start and due dates and a time estimate.
• Subtasks, a checklist, tags, files and links.
• Repeat daily, weekly, monthly, yearly or on dates you pick; change one occurrence or the whole series.
• Reminders before the due time, each by the channels you choose.
• Assign it to a teammate or to one of your contacts.
• List, cards, board or table view, your own filters, changes in bulk and Excel export.

Start hereAdd the five things on your mind, then give each a category and a date.

The things you want to happen again and again rather than once. A habit is never finished; its value is the streak.

• Build a habit, or quit one.
• Measure it as done or not, a count, a duration or an amount.
• Daily, weekly or monthly, on the days you choose, several times a period if you like.
• Mark each day done, partly done, skipped or missed.
• Current and longest streak, completion rate and a heat-map.

Start hereStart with two, and set the days they are expected.

One screen for the day: what is due, what is overdue, the habits expected, the meetings, the reminders, the bills due and last night's sleep.

• Pick a ready-made layout, or arrange the blocks yourself: order, width, height, rows or cards.
• Tick a task off, move it to tomorrow or pin it, right where it is.
• Tick off today's habits without leaving the page.
• A progress ring and a one-line summary of the day.
• Your layout is saved to your account and follows you to every device.

Start hereOpen it first thing and tick the day off as it goes.

Everything with a date, in the calendar you choose: Solar Hijri or Gregorian.

• Month, week, day and list views.
• Tasks, meetings, reminders and bills together, each one switchable on or off.
• Tap a day to add a task to it.
• The week starts on the day you choose.

Start hereLook at the week ahead once a week, on the same day.

Things that must reach you rather than sit in a list: a birthday, a renewal, a medicine, a payment.

• Eleven kinds, from birthdays and anniversaries to payments and medication.
• Repeat daily, weekly, monthly or yearly, including the last day of the month.
• Several alerts per reminder, by push, e-mail or Telegram; the app's inbox always gets a copy.
• Snooze it, pause it, or skip one occurrence.
• A special-dates page that gathers the coming birthdays, your contacts' included.

Start hereAdd the dates you always forget; the yearly ones repeat by themselves.

Appointments with people: in person, online, both at once, or by phone.

• A place with an address and directions, or a link to join.
• Invite teammates, contacts or any e-mail address; guests with an account get the invitation and can reply.
• An agenda before, and a summary written when you end the meeting.
• Repeating meetings, reminders, tags and linked notes.
• Download any meeting as a calendar file (.ics).

Start herePut in this week's meetings and write one line of agenda for each.

The people you work with. Invite them, then give each one exactly the access they need on each project.

• Invite by e-mail with a short message; they accept with their own account.
• Three roles per project: viewer, member or manager.
• Or pick the permissions one by one: see all tasks, update their own, create, edit, assign, delete, manage the project.
• Suspend or remove someone at any time.
• Each person keeps their own account and their own subscription.

Start hereInvite one person and give them one project.

Your own address book: numbers, e-mail addresses, dates, how you know each person and when you last spoke.

• Phones, e-mails, addresses, company, job title and links.
• Nine kinds of relation, from family to clients.
• Birthdays with an optional yearly reminder, and other dates that matter.
• Keep in touch every so many days, and mark when you last did.
• Assign a task to a contact, or invite one to a meeting.

Start hereAdd the ten people you deal with most, with their birthdays.

A notebook with folders inside folders, written in Markdown with a toolbar and a live preview.

• Fifteen kinds of note, from meeting notes to journal entries.
• Link a note to a project, a category, a goal, tasks and meetings.
• Tags, files, links and a cover image.
• Pin, star, archive or duplicate; word count and reading time.
• Keep a note private, or share it with whoever can see the project it belongs to.

Start hereMake a folder first, then write inside it - a flat pile of notes stops being useful at thirty.

The books you are reading, want to read, or gave up on.

• Backlog, reading, finished, paused or abandoned.
• Paper, e-book or audiobook, with progress by page or by percent.
• Author, publisher, shelf, a rating and your own review.
• Keep the book's file with it.
• Link a book to a goal, and set reminders to read.

Start herePut what you are reading now into Reading and set the page you are on.

Your money: wallets, income and spending, bills, and where it all went.

• Twelve kinds of wallet in eight currencies; totals never mix currencies.
• Income, expenses and transfers, with receipts, tags and a project.
• Bills and instalments you mark as paid, or skip.
• Your own income and expense categories.
• Reports by category, wallet, project and tag, and a cash-flow forecast.

Start hereCreate your wallets first, then record a week of spending honestly.

When you went to bed and when you woke up, night by night.

• Bedtime, wake time, how well you slept and a note.
• A night belongs to the morning you woke up, so a late night is never split in two.
• Averages that understand midnight: 23:50 and 00:10 average to 00:00, not to noon.
• Charts for the last 7, 30 or 90 days, and by day of the week.

Start hereRecord it for two weeks before drawing any conclusion.

What you planned against what happened, across the whole app.

• Overview, tasks, projects, goals, habits, calendar and money.
• This week, this month, the last three months, this year, or any range you pick.
• Broken down by day, week, month or year.
• A heat-map of the whole range.
• Every tab downloads as an Excel workbook.

Start hereLook at it once a week, for five minutes.